Code of Conduct

Code of Conduct

Introduction

outREACH Conference is an opportunity for search professionals to meet, learn and share their knowledge. All conference attendees should behave respectfully towards their fellow attendees throughout the conference and the post-conference networking events.

We have created this code of conduct, based on this creative commons licensed policy to make clear what is expected of everyone: attendees, speakers, sponsors, exhibitors and staff. Anyone in attendance is expected to conform to the following code of conduct and the conference organisers (Verve Search) will enforce this code throughout outREACH conference.

Code of Conduct

outREACH Conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form.

All forms of communication should be appropriate for a professional audience. Sexual language and imagery is not appropriate for any conference venue, including talks.

Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion.
  • Sexual images in public spaces
  • Deliberate intimidation, stalking, or following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behaviour

Enforcement

Participants asked to stop any harassing behavior are expected to comply immediately. Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualised images, activities, or other material. Booth staff

(including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.

If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference with no refund.

Event organisers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities.

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Conference staff can be identified by their t-shirts. Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.

You can make a report either personally or anonymously.

Anonymous Report

You can make an anonymous report here .

We can’t follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

Personal Report

You can make a personal report by:

  • Calling or messaging this phone number: 07990 561 522. This phone number will be continuously monitored for the duration of the event.
  • Contacting a staff member, identified by their outREACH  t-shirts.

When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are.

Our team will be happy to help you contact local law enforcement, local support services, or otherwise assist you to feel safe for the duration of the event. We value your attendance.

Contact Information and our process for handling harassment

If you have an urgent matter, please contact one of the conference staff: